Writers’ Blog

Good and bad news are the part of day to day life including personal concerns, social setups and business environments. Though both types of news are the part of all sorts of setups, but the ultimate effect of both of them is entirely different. Reporting a good news may lead you towards promotion and rewards but what if the news is bad and you must have to report it to the concerned authorities. It’s ok if the concerned authorities are your subordinates, but in case if the recipient is your boss, that’s something really to worry about.

But worrying only is not the solution; try to get out of this situation. Use some indirect communication approach and tell the bad news in most pleasant way. You’ll win and only win then; the probability to lose is highly low by this. Not only a bad news but persuasive requests can also me made using this indirect approach. This approach is complex and consists of four parts unlikely the three steps of direct communication, i.e. main idea, explanation, courteous close. The four possible steps for transmitting a bad news are, buffer, explanation, decision, and positive friendly close.

Buffer is the part whereby you’re to take a start with a positive or neutral statement, turning the bad news into a normal happening. Then come the part to explain the news tactfully. You’re to provide the facts again in a neutral manner. Start with favorable circumstances and then come to unfavorable situation. According to the explanation present the implied or expressed decision. You can also make an additional offer of help in this part. This can also be decorated with some rational suggestions. And after suggesting, end the message with a friendly closing. Closing can be accompanied by some words of appreciation, some invitation to a future action, clear cut desired action, easy action, willingness to help in future, reader or listener’s benefit.

Whether one has to report the news verbally or in written, the indirect approach to report will be same for both of them. The only difference will be that in oral reporting you can make the maximum use of body language, facial expressions, and promptly control the situation by analyzing the listener’s expressions and attitude.

Also keep in mind that in your report, the elements of attention, interest, desire and action should have prominent place. And you should proceed in accordance with all these four elements. Just give a little time to the bad news and turn it into a pleasant situation. Be successful and let others to follow you.

Job letter along with some other factors like capabilities and potentials is of prime importance. It’s in fact a systematic, professional and formal representation of interests in accordance with the abilities. Communication experts recommend a job letter to fulfill all 9 Cs of communication, i.e. correctness, conciseness, clarity, completeness, concreteness, consideration courtesy, confidence, and conversational tone. Along with this requirement a job letter must possess some additional characteristics. These characteristics may be discussed as follows:

1. A job letter must mention some pertinent and specific information relative to the position sought. One should avoid generalities as these are the confusing elements and exhibit applicant’s intention to hide a privy weakness.
2. The letter should reveal the individuality of the applicant. You can search fro different formats on different web sources, but copying the same is not a good idea. One should go with the unique presentation of his own abilities, skills and individuality.
3. Informality is not a suitable approach for a job letter. One should maintain a professional and business-like approach.
4. Keep an efficient check on accuracy of mechanics – grammar, punctuation, syntax, paragraph structure, font style, and spelling etc.
5. The appearance counts a lot. Make it more attractive by having good content and professional look. Use standard font styles; avoid different font colors, unnecessary bold, italic and underlined statements.
6. Personalizing your job letter is not only a characteristic of a good job letter, but is also a responsible attitude of the candidate. One job letter must be used for a specific job.
7. Before mailing the letter do check it, and make sure that all the requirements are fulfilled.
8. While mailing the letter keep all the terms in mind. Be prompt in replying, avoid late submissions, and follow the directions mentioned by the organization.

Making a job letter tool of your success is all in your own hands. It just needs few moments to ponder on your own abilities and get them organized in a very professional manner and a super job letter is the product in your hand, letting others to get some inspiration out of it.

Being one of the most effective ways of expressing ideas, writing has always been the hallmark of thinkers. By putting Socrates’ words in written form Plato meant to keep the ideas preserved forever. This is what actually the written communication means. Most of the times when oral communication is not possible or is not a suitable mode of transmitting the information; it’s writing which helps you to manage the situation. Writing is fun if you know the basics. These basics are what one can try in his capacity and an excellent writer hence gets developed in you. So let’s get the writing off the ground by now.

The essential element for writing is idea. This idea is nothing more than the rearrangement of existing patterns, so in order to have a new idea one must know the existing patterns. And the knowledge of the existing patterns is all what you read in books, newspapers, magazines, internet resources etc. Reading alone cannot bring any revolution if one’s missing the imagination. And imagination is again the rearrangement of what you’ve seen already, so watch TV. ‘I learn more when I explore’, and I explore when I need to debate and to proof my opinion right. This is what when I discuss the issues. Discussion brings a revolutionary change in your writing capabilities. Discuss your interests, ideas, experiences and issues with your friends, family and of course on web forums.

Acquiring a plenty of knowledge is the one big step towards becoming an effective writer. But you cannot be an effective writer if you cannot express your massive knowledge. Take a deep breathe a think what you need to make your thoughts visible for others. Certainly you need words, so enhance your word power. This again comes from reading. Read more and more, make best use of dictionary and try to remember meanings.

By having a good knowledge and excellent word power you are on the top stairs of the writers’ arena but while you’re going to perform on the stage, you must look prominent. For that you need something to garnish your writing. Such garnishing tool is what we call grammar. Correct use of tenses, maintenance of voice and narration, use of idiomatic expressions and punctuation are some basic things which determine your writing style and let you make a difference.

While having all what makes good writers keep on practicing. Write more and more, acquire more and more knowledge, word power, and develop you imagination. Do not restrict yourself to a specific subject; keep on experiencing new ways and new areas. Present your writings to others for feedback and always keep your doors open for any sorts of criticism. Analyze your own writings by placing yourself in the readers’ shoes. Strengthen your expertise and improve the weaknesses. Compare your writing style with others, try to include good aspects of other writers within your style and avoid the rest.

A little attention can make you an effective writer. Always be willing to experience new things and learn more and more, success is all yours.